1. All program documents, study plans, exams, final products and evaluations must be in English, and presented in a typed format.
2. Curriculum requirements, availablity of courses, and tuition fees are subject to change in order to maintain standards and remain current with changes in the course of study.
3. Policies and Procedures for assessing the progress of students toward their program objectives will be found in Student Handbook. At the time of enrollment into a degree program, the student is provided a Student Handbook.
Before a student begins courses, AIIM shall execute an Enrollment Agreement with the student. This is an agreement to purchase a course of instruction, certificate or degree program from the University. Enrollment Agreements are generally not required for purchasing individual courses (up to five courses).
GRADES / EVALUATION
AIIM requires certain standards of academic achievement. Examinations are used as an aid in ascertaining the level of proficiency and knowledge of each student. In the event that a student fails a course, the student may retake the course by paying all necessary fees for retaking the course as outlined in the Student Handbook. Proctored examinations must follow the guidelines in the Student Handbook.
Grades issued are based on the following:
90-100 =A= 4.00 points;
80-89 = B = 3.00 points;
70-79 = C = 2.00 points;
Below 69 = D = failure;
P = Pass; I = Incomplete; W = Withdrawal.
GRADUATION REQUIREMENTS / DISTINGUISHED GRADUATE STATUS
Graduation will be granted upon completion of all requirements for a degree and the approval of the President, Registrar, and the student’s Dean. Distinguished graduate status designated as cum laude, magna cum laude, or summa cum laude will be granted to those students who display outstanding aptitude in academics.
Each graduate will receive, along with a diploma or certificate of completion, a student transcript of his/her academic, practical and clinical work. Graduates may request that these transcripts be sent to prospective employers, educational institutions, and certifying agencies for a specified fee per transcript. AIIM faculty and staff often provide recommendations for their students.
LIBRARY ACCESS AND LEARNING RESOURCE
Each student may obtain a library card from a nearby library and, if required, complete a bibliostrategy course to learn how to use library resources. AIIM’s distance learning approach requires that students take the initiative in using library resources as needed to complete course requirements established by the faculty. Students who need assistance should contact his/her Academic Counselor.
RESOURCE BOOKS RECOMMENDED
Resources recommended for students include a wide range of reference books. The student should have access to these either through a library or through purchase. Below is a list of suggested reference books, as language and terms can change. The ability to research earlier definitions or words will broaden the students ability to understand and appreciate research papers, journals, and books of present and earlier periods of time.
- Dorland Illustrated Medical Dictionary – current edition and an edition of 10 years earlier; or Taber’s Cyclopedic Medical Dictionary – latest edition and one or two earlier editions.
- The Oxford Dictionary (English) – current edition and an earlier edition.
COURSE MATERIALS FOR PROGRAMS OF STUDY
Fees for course materials (such as books, , manuals, etc.) for each program and course of study vary. This cost can be estimated for each program, and in most cases should be considered additional to tuition and other fees. A complete list of course requirements (the syllabus) will be provided to the student at the beginning of his/her course of study.
ACADEMIC SUPPORT RESOURCES
AIIM shall assist students in gaining access to resources needed for completion of their diploma, certificate, or course of instruction. This includes books, supplies, and relevant materials needed to meet program requirements. An Academic Counselor will be available to assist students in their academic endeavors.
STUDENT RIGHTS AND RESPONSIBILITIES
Students will be responsible for upholding the Code of Student Responsibility. This code acknowledges the type of education AIIM offers which attracts students with a strong sense of individuality, motivation and maturity. Thus, the code endeavors to provide respect and understanding for individuals, various points of view and experiences which embody the philosophy of the learning process provided by AIIM. Students are expected to observe this code along with the faculty, staff and fellow students. The student is responsible to uphold her/his contracts and agreements. The Code of Student Responsibility is contained within the Student Handbook. At the time of enrollment into a degree program, the student is provided a Student Handbook.
COMPLAINTS AND GRIEVANCES
Students shall receive a Student Handbook describing how students or other parties may register a complaint or grievance, how AIIM will investigate the complaint and attempt to resolve the complaint.
DISMISSAL FROM A PROGRAM OF STUDY
Dismissal from a course of study for reasons such as: academic insufficiency, failure to meet time requirements or non-contact with AIIM, misrepresentation of information, breaking the Code of Student Responsibility, or any other violation, will be subject to review by the Academic Director. Final appeals of disciplinary actions will be submitted to the Student Affairs Committee.
TUITION AND REGISTRATION FEES
The Tuition & Fees Sheet is found on the website, under the “Admissions Section.”
PAYMENT OF TUITION AND FEES
1. All tuition and fees shall be paid and/or financed according to the policies and procedures of financial assistance and/or payment for tuition. Grants may be available in the future. Enrollment fee shall be paid when the Enrollment Agreement is signed.
2. Enrollment and Graduation fees are only required for degree programs. These fees are not required for certificate programs.
ADDING / DROPPING / CHANGING A COURSE
Adding, dropping or changing a course after your initial evaluation and Enrollment Agreement has been signed may be subject to an administrative fee. The student’s Academic Counselor and Dean will assist the student in this process.
WITHDRAWAL FROM A PROGRAM OF STUDY
Withdrawal from a course of study is subject to the refund policy of AIIM as stated in the Enrollment Agreement. The student’s Academic Counselor and the Registrar will assist the student in this process.
REFUNDS ON TUITION AND FEES
Tuition refunds are listed on the student’s Enrollment Agreement Document. All other fees, including application, assessment, student services, books and materials are non-refundable.
COOLING OFF PERIOD
Any student signing an Enrollment Agreement or making an initial deposit or payment toward tuition and fees shall be entitled to a cooling off period of at least three (3) work days from the date of the Agreement or payment deposit, whichever is later. During the cooling off period, the Agreement can be withdrawn and all payments applicable for a refund.
In the event that a student withdraws or is expelled after the cooling off period, a refund shall be based on the tuition received of courses not yet completed. All refunds are pro-rated from the date on which the instruction period begins which is defined as the date that the instruction materials (courses) are handed or mailed to the student from the University. After that date, refunds are according to the amount of time elapsed since instruction began. The instruction period for distance learning at the University is determined as six (6) months maximum per course or module. Refunds of tuition paid for courses delivered by affiliated institutions will be according to the refund policies of the affiliated institutions. No refunds will be made for fees paid toward clinical and practical trainings. Refunds of tuition will be made according to the following schedule within the instruction period:
The refund policy for non-degree students paying course by course is as follows: each course will be subject to 15 day review from the date of shipment from the University. The course must be postmarked and returned within 30 days in order to receive a refund. After 30 days, there is no refund for the course received by a student. The 10% administrative fee is non-refundable.
Refunds will be paid within thirty (30) days of the University receiving written notice of a student’s withdrawal, or of AIIM terminating enrollment of the student, whichever is earlier. If the student wishes to reapply, the application and registration fees are required. There will be no refund if a student is dismissed for violation of the code of student responsibility or illegal action by student.